Artist Submission
Event Name: _______________________________________________________________
Date of Event:_________________________________________________________________________
Artist Name: ________________________________________________________________
Contact Info: _________________________________________________________________
Submission Information: (Title, Size, Medium, Substrate, & Price)
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Other Information: _____________________________________________________________
New Vendor Event Checklist (Lead Responsibilities)
The Member who brings the Venue to the Collective becomes the Lead. If unable to serve in this position someone else will be asked to assume the Lead position.
The Lead will be the contact person with the Venue.
The Lead will provide the Collective with the following information.
Name of Venue, location of and the starting date and duration of the Event
Date of Installation including who will do the installing
What type of system is in place for the installation
How many pieces the Venue can handle including preferred sizes. Will there to be a Theme?
Will the Venue allow a Reception. Is food, drink and music permitted.
**All the above information should be supplied to the Collective initially to determine Artist interest and availability. Once interest has been developed Lead can proceed.
The Lead will need another Member to form the Lead Group to assist with
Communicating with the Member Artists who are choosing to participate in the Event. And determining the best method to accomplish this.
Determining which Members participating in the Event wish to assist in installing at the Venue
Making sure all pieces are wired correctly for hanging at the Venue as per the Venue’s requirements
A Master Tag will be used so that they are all the same, therefore, the following information must be supplied by the Participating Artist to the Lead Group or Person assigned to the task of preparing tags:
Artist Name
“Title of the Piece”
Size & Medium
Price
**A QR Code will be placed on each tag which connects to Articipate (Debby) for additional information or price in case the Venue does not want the Price on the Tag
A final Date for delivering all information to be given to the Collective Artists, as soon as possible, including a date to deliver the Artwork and where to do that.
Lead will notify all participating artist as to when to pick up their art at the Venue at the close of the event.
Artist Members who are participating in the Event should address all questions concerning the Event to the Lead. This communication should be done directly with them via text, email or phone call and not in a group text. Too much information has a tendency to get lost in a long rambling text message
If the Lead has established and communicated their preferred method for Communication, please use that.
PROSPECTIVE VENUE
Date: _________________
Submitted by: _____________________________________________________
Venue for Consideration _____________________________________________
Address: _________________________________________________________
Contact Person: ____________________________________________________
Phone, Email: ________________________ ____________________________
Suggested Date of Event: _________________Length of: ___________________
Submission Cost: ______________ Commission: ________________________
Other Information: _________________________________________________
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